Elected by the student body, the Student Body Treasurer approves all activity and service fee expenditures and shall have all the powers and duties granted to him or her by statute.
Omar Pimentel ......
The Student Body Treasurer, an administrative support office, oversees the expenditures of A & S funds and stresses fiscal responsibility.
The primary goal of the Student Body Treasurer is to develop a positive working relationship over the budget year with the director of financial officers of each executive agency, bureau, and funding board so that together we can ensure the responsible expenditures of our student funds.
According to the statutes, the director or financial officer must meet with the Student Body Treasurer on a monthly basis. This is a vital forum to exchange ideas and discuss the importance of fiscal responsibility. Each entity must send a monthly financial statement within ten (10) school days following the end of each month to the Treasurer’s office. Each Board must submit, in writing, to the Student Body Treasurer a copy of its proposed monthly budget prior to the school day of each month.
All expenditure requests must have the signature of the director and the financial officer of the agency, bureau, or board before they are submitted to the SGA Business Manager of SA&O Accounting. After the SGA Business Manager determines that the entity has adequate funds to cover the expenditures, the request will be sent to the Student Body Treasurer for the approval or rejection as prescribed by Chapter 314.2. At this point, the Student Body Treasurer has the power to approve or, with the signature of the Student Body President, reject any expenditures he or she deems fiscally irresponsible. If it is approved, the request will be sent back to the office of SA&O Accounting for processing.
If the Treasurer is not available to approve or reject an expenditure, and the expenditure is time pertinent, then the Student Body President shall have the power to approve or reject the expenditure. In the absence of both the SGA Treasurer and President, then the Student Body Vice President may have the power to approve or reject the expenditure.
Each entity under the authority of the Student Body Treasurer shall have the right to declare one emergency expenditure (any expenditure that requires approval before a 48-hour period) per budget year. Upon review, if the Student Body Treasurer deems the expenditure responsible and appropriate as an emergency expenditure then the entity will be entitled to declare another emergency expenditure during that budget year. If the Student Body Treasurer deems that emergency expenditure was unjustified, that entity will not be permitted to make any further emergency expenditures during that budget year. Decisions of the Student Body Treasurer in this matter may be repealed by the Student Body President or a two-thirds vote of the Senate.
In the unlikely event that an organization, executive agency, bureau, or funding board acquired a deficit, it is the responsibility of the SGA Treasurer to place the organization on probation. If there is a violation of the Finance Code, the Treasurer has full authority to freeze an account for a period not to exceed ten school days. Two school days prior to such freezing, the SGA Treasurer must notify in writing the chief officer of the entity the reason for such action and the duration. Following correction of the violation, the Student Body Treasurer may rescind the freeze.
Prior to any travel arrangements using SGA funds, the Student Body Treasurer must approve detailed travel plans. In the case of travel violations, the SGA Treasurer shall have the standing to sue individual(s) by recovering an excess of travel and accommodations charges in the Student Supreme Court.
In general, any item or service purchased with A&S fees which benefits an individual directly or is not retained by the University for the benefit of other students is prohibited by Florida Statutes 240.235. In addition, several items are prohibited in the University’s Handbook on Business Procedures and the Student Body Statutes.
Prize Moneys / Scholarships.
Expenditures in support of or against a candidate seeking an elected office.
Expenditures in support of or against a political party.
Florida Statute 240.235 prohibits charging students to enter, attend, or participate in an event funded in part or whole by A&S Fees. The only exceptions are Student Government-sponsored concerts.
Chapter 801.5B states that the Student Body Treasurer may reject requests for expenditures that the Student Body Treasurer deems fiscally irresponsible. Reasons for rejection include, but are not limited to:
Excessive or irresponsible requests for office supplies.
Excessive or irresponsible requests for food items.
Excessive or irresponsible requests for decorations.
Requests for expenditures in excess of $50 made within thirty (30) days of sweepings.
Any unclassifiable expenditures that are deemed irresponsible or excessive.
Creation of Position
Chapter 314 Office of Student Body Treasurer
History: Added by the 51st Student Senate Bills 28, 86 and 104. Revised by the 52nd Student Senate Bill 11. Revised by the 53rd Senate Bill 12. Revised by the 54th Senate Bill 26.
314.1 The office of the Student Body Treasurer is an administrative support office responsible for providing information to all student organizations, executive agencies, bureaus, and funding boards.
A. The Student Body Treasurer is required to have at minimum a junior standing and have been enrolled in two consecutive semesters at Florida State University.
B. The office of the Student Body Treasurer shall be elected in the Spring Student Government Association elections.
314.2 The duties of the office of the Student Body Treasurer shall include:
A. Providing information and support to any organizations, executive agencies, bureaus, and funding boards.
B. Review of any and all expenditures drawn from A&S monies by executive agencies, bureaus, student organizations (with exception of COGS), and funding boards.
C. Must prepare and distribute a financial manual describing the process for obtaining funds, and information on how any agency, bureau, student organizations (with the exception of COGS), or funding board can be fiscally responsible.
314.3 The duties of the Student Body Treasurer shall include:
A. Must hold an informational meeting to distribute and explain the financial manual prescribed in 314.2 C, at the beginning of each term.
B. Meet with the director or financial officer of executive agencies, bureaus, and funding boards individually to discuss fiscal responsibility on a monthly basis.
C. Review all A&S expenditures made by executive agencies, bureaus, student organizations (with the exception of COGS) and funding boards before they are submitted to the SGA Business Manager of SA&O Accounting.
D. The Student Body Treasurer shall have 48 hours to approve or reject any expenditure. After 48 hours, the expenditure may be considered without approval of the Student Body Treasurer.
E. A decision by the Student Body Treasurer to reject any expenditure must have the approval and signature of the Student Body President.
314.4 A. The Deputy Student Body Treasurer shall be considered an appointed member of the Cabinet and subject to dismissal as articulated in Section 301.4. He or she shall advise and assist the Student Body Treasurer. In the absence of the Student Body Treasurer, the Deputy Treasurer shall assume all responsibilities as outlined in the bylaws under Chapter 314.