Interdepartmental Requisition and Journal Entry (IDJE)Instructions for Completion The Interdepartmental Requisition and Journal Entry (IDJE) is a dual purpose form that is used by BuyingDepartments, Selling Departments, and General Accounting.Buying Department Instructions:

1. In the upper left-hand corner of the form, enter the Date, Department, Name, Contact Person name and phone number, Date Required, and Location for Delivery.

2. In the "Send To" section of the form (upper right-hand corner), check the appropriate box for the department providing the goods or services.

3. Have the person authorized to spend fill in the Approved By and Signature sections (upper left-hand corner).

4. Enter Department ID (DEPT ID) and Fund in the "Buying Department Chartfields" section of the form. If the fund entered begins with a "5" (ex 540) or "8" (ex 822), go to step #8.

5. Fill in Chartfields 1, 2, and 3 (CF1, CF2, CF3), if needed. (Optional)

6. In the body of the form, enter the Quantity, Description, Account Number and Unit Price of the fgoods or services being requested.

7. Send the completed form to the department providing the goods or services.

8. Enter the Project (6 digits if a Sponsored Project, 9 digits if a Construction Project) and Activity ID (ACT ID). If it is a Construction Project, fill in the Budget Reference (BUD REF) field.

9. Fill in Resource Type, Resource Category, and Resource Subcategory (RESRC TYPE, RESRC CAT, RESRC SUB-CAT) if needed. (Optional)

10. Go to step #5.

Note: If the amount of the recquisition is $1,000 or more, AND the Fund Code begins with a "5" (ex 540), the requisitionMUST be approved by Sponsored Research. See the "Contracts and Grants (C&G) Approval" section of the form.

The Interdepartmental Requisition and Journal Entry can be found here