New Treasurer Questions

I am the new treasurer of my organization; what do I do?
First complete the student activities center RSO process and wait for approval. After 8 weeks of being and active RSO your organization may apply for funding by submitting a budget request packet to the funding board chairman/president. Also submit a change of signature form with the accounting office and make sure your old officers are not listed on the accounts authorized signature list. Go to TRL and the SGA mandatory workshop (No SGA workshop = No Spending).

What are A&S fees?
A&S fees are a sum of money that is charged to every FSU student in their tuition. This funding is given to student organizations to put on programming that will benefit, you, the student body.

What can’t I do with A&S fees?
A&S fees are must be used to benefit the student body; anything not benefiting the student body and the university most likely can’t be purchased. In addition, raw meat can not be purchased with A&S fees.

General Questions

I have a complaint and I don’t feel comfortable speaking with my funding board chairperson/or vice-chairperson?
All complaints can be addressed to the funding board chairperson, the senate president, or the SGA Advisors or Assistant Advisor.

What if I accidentally overspent money on a purchase order?
Overspending should not be a daily practice, but we do understand things happen. Simply deposit the difference in your on campus account (University Center A Student Financial Services) and bring back a receipt to the SGA Accoutering office, and an accountant will fix your account for you.

Where is the MSA mailbox?
The MSA mailbox is located inside the SGA office. It can only be accessed M-F 8:00am – 5:00pm. If you can’t find it, simply ask any SGA personnel.

What do I need to write a Purchase Order?
To write a purchase order you need to know the Venders name, address where payment is to be mailed, and the social security or vendor ID number. Also a flyer must be attached to all items being purchased for an event.

What is the timeline for?
Travel: 30 days – prepayments and 15 days for regular reimbursements
Food Purchase Orders – 7 school business days
Line Items and Other Items – 14 school business days

How do I know when a purchase order is ready?

An accountant will call you when the purchase order is ready for pick up. Simply pick up the purchase order, make your purchases from the store or online, and return the receipts to the accounting office after 48 hours.
                  
Can I hold on to a purchase order for another event?
No, a new purchase order must be created for each event, unless you are just changing the date. In that case simply request a date change. Purchase orders are time sensitive, so be mindful of expiration dates. If you end up not using a purchase order ask an accountant to cancel it for you.

I need to move money around from my on campus accounts, what do I do?
Fill out a budget amendment and then call your funding board chairman to sign it and return it to the accounting office.

How long does a travel reimbursement take?
Usually three to four weeks. Sometimes it can take a little bit longer.

I am printing in the Student Publications Office; are there any requirements?
Bring your own paper (needs to be specially ordered) with you for free printing in the publication office, but remember to put the mandatory SGA logo on all printed items.

Do I still need to raise funds although I am getting A&S money?
Yes. A&S fees are not mandatory and it fluctuates. Sometimes you recieve all that you request and most of the times you receive less. The point is, A&S is not a set allowance, just supplemental support from your student government.

Compliance Questions

My account is frozen, what do I do?
Arrange to meet with the student body treasurer? If your account is frozen for non-compliance with the bylaws or statues submit all missing paperwork and all should be corrected.

I received a letter from my MSA Chairman/ Vice-Chairman saying I am not in compliance what do I do?
Read the letter and turn in all missing documents. Failure to do so will result in your organization being turned over to the hands of the Student Body Treasurer.

If your question was not answered on this page please feel free to email us at fsumsaexec@yahoo.com or if it is an accounting question, stop by the accounting office located on the Second Floor of the Oglesby Union, around the corner from the SGA office.